Research Experiences for Undergraduates 2017-Logistics

Research Experiences for Undergraduates 2017

Dear REUs:

Welcome to the Research Experience for Undergraduates (REU) Program at the Santa Fe Institute! We are looking forward to your arrival. Please plan to arrive at SFUAD between 11:00 a.m. and 5:00 p.m. on June 4, 2017 and to depart on August 12, 2017. However, please read this thoroughly, print a copy and bring it with you when you travel.

TRAVEL TO SANTA FE:

International travel
Students entering the US from abroad may have specific questions about entry.
Here is is information on the March 2017 large electronics ban.
[ https://www.aclu.org/know-your-rights/what-do-when-encountering-law-enforcement-airports-and-other-ports-entry-us Here] is information on interacting with law enforcement at airports and other ports of entry.

You will receive a travel grant up to the amount of $800 for the purchase of an economy-class round-trip airline ticket to attend the workshop.

Please choose your flight and purchase your ticket as soon as possible. We will reimburse you upon receiving your original receipts after your arrival to the program. If it is difficult to wait for reimbursement, then contact Carla Shedivy. If you choose your flights and send the details to her, she will purchase your airline ticket and shuttle for you.

Airport: The closest airport to Santa Fe is the Albuquerque International Sunport (ABQ), approximately 90 minutes from Santa Fe by shuttle.

If you are bringing a car: You will need to register your car at check-in. We hope that if you bring a car you can also assist in carpooling other REU participants which SFI will provide mileage reimbursements for.

You will be housed at St. John's College but most of your research and lectures will take place at Santa Fe Institute (SFI).

St. John's College
1160 Camino Cruz Blanca
Santa Fe, NM 87505
(505) 984-6000

Program Start

Check-In Sunday June 4, 2017

Dorms become available to students June 4, 2017.

11:00 A.M. - 5:00 P.M CHECK-IN

On-site check-in for the REU Program will be from 11:00 a.m. to 5:00 p.m. on Sunday, June 4 in Peterson Student Center at St. John's College. REU staff will have a table set up in the hallway across from the coffee shop. During check-in you will receive your dorm assignment, dorm key, and electronic swipe card, along with information about both St. John's facilities and SFI. St. John's College Map

If you are riding the Sandia Shuttle from the Albuquerque airport, ask the driver to drop you off at the parking circle at the Peterson Student Center, St. John's College.

If you are driving your personal vehicle, you must register your car when you check-in. Please park in the campus visitors lot at all times.

Late Arrivals
If you arrive later than 6:00p.m., please check-in at the switchboard, located on the first floor of Peterson Student Center
Very late arrivals (11:00p.m. and later) must use the telephone in the coffee shop to call the switchboard (dial 0) in order to gain access to the building

WELCOME RECEPTION & DINNER
5:30p.m.-8:00p.m. in the Junior Commons Room at St. John's College (This is not confirmed.)

Official program begins on Monday, June 5, 2017
Held at the Santa Fe Institute

Housing/Meals

REU participants will be assigned single dormitory rooms at St. John's College. Clean sheets and towels are provided weekly, as well as a pillow and two blankets (see Conference Services General Information for more information). We suggest that you bring a clock and anything else you might need for your personal comfort.

The housing at St. John's College is based upon single occupancy. For safety and contractual reasons you may NOT have overnight guests in the dormitories. We can recommend local hotels or other accommodations for your guests. St. John's College does not allow smoking inside any of the buildings.

If you are locked out of your room, please contact the switchboard by dialing 0 from any phone. They will send someone to let you in.

Breakfast and dinner are served in the cafeteria, located in Peterson Student Center, Monday through Saturday. Two meals are served on Sunday. All meals are included in your room and board provided by the REU program; you will be issued an electronic swipe card that you must present upon entry to the dining hall. There is also a coffee shop located in Peterson where you can purchase a light meal or snack. The nearest restaurants are about three miles away. Lunch during the weekdays will be provided by the Santa Fe Institute.

The cafeteria meal schedule:
Breakfast Monday-Saturday 7:30-9:30a
Lunch Monday-Saturday 11:30a-1:30p
Dinner Monday-Sunday 5:00-6:30p
Brunch Sunday 10:30a-1:30p

From St. John's Conference Services:
Due to legal constraints, alcohol may not be consumed in the dining hall, coffee shop, classrooms, Student Activities Center, or playing fields unless it is part of a formal SFI event that has been approved by the college and has obtained an alcohol permit. Alcohol may only be consumed in common areas and meeting spaces if SFI has secured a permit from the college. Any guests drinking in these areas without an official SFI permit will be asked to disperse. Alcohol may be consumed in an individual's dorm room as long as that person is 21 years or older.

Linen Exchange
Clean linen will be exchanged each Friday in the linen room. Instructions will be posted in the dormitories.

Mail

Please have mail sent to:

Your name
SFI REU Program
Conference Services
St. John's College
1160 Camino Cruz Blanca
Santa Fe, NM 87505

Or:

Your Name
SFI REU Program
Santa Fe Institute
1399 Hyde Park Road
Santa Fe, NM 87505

St. John's and Local Amenities

TELEPHONES:
Each dorm room has a telephone with its own number that will be assigned to you at registration. Please be sure to give that number to anyone who might call you. In an emergency, calls can also be put through to the St. John's switchboard: (505) 984-6000. You can purchase long-distance calling cards in the campus bookstore. There are also pay phones on campus.

CELL PHONES:
Both St. John's College and the Santa Fe Institute are located in the foothills of the Rocky Mountains. Because of the terrain, cell phone coverage may be spotty, inconsistent, or unavailable.

ATHLETIC FACILITIES
All students staying on campus will have free access to St. John's Student Activity Center, using your St. John's College ID/meal card. For more information please see their website at http://conferenceservices.sjcsf.edu/cnfserv16.htm. Santa Fe is also known for wonderful hiking trails and an active outdoor culture.

PHYSICS LAB

The Complex Systems Summer School has a physics lab set up to demonstrate nonlinear dynamics in the Evans Science Building. Open access to this lab will be granted after the initial demonstrations.

LOCAL TRANSPORTATION:

SFI Campus:
After the first introductory week, the program will be held exclusively at the Santa Fe Institute Cowan Capus, which is approximately three miles from St. John's. Transportation will be arranged.

Please note that SFI is closed on weekends

Car Rental:
Car rental is available both in Albuquerque and Santa Fe at your own cost. We have good corporate rates with Enterprise; for more information, please contact SFI program staff. Since our arrangement with Enterprise doesn't cover insurance, we recommend that you accept supplemental coverage at the desk if your credit card or personal insurance policy does not cover rental car insurance. You must be 21 to rent a car and you can rent a car just for a weekend in Santa Fe by calling Enterprise at 505-989-8859.

Taxi: There is no taxi service in Santa Fe. For car-for-hire, use Uber or Lyft.

Local bus service:
Santa Fe has a small public transportation system, Santa Fe Trails. For route and schedule information, see http://santafetrails.santafenm.gov/. Route "M" has a stop at St. John's College and provides service to downtown Santa Fe and to nearby museums seven days a week. The Santa Fe Institute is not served by the bus system.
Hours of Operation:
Monday through Friday: 6:00 am - 11:00 pm
Saturday: 8:00 am - 8:00 pm
Sunday (Routes 1, 2, 4 & M): 10:00 am - 7:00 pm

SANTA FE:
Santa Fe is located in northern New Mexico at an elevation of 7,000 feet (2,130 meters) in the foothills of the Rocky Mountains. With a population of over 65,000 people, it is well known for its art, culture, dining, and year-round outdoor activities. June/July/August weather is usually hot and sunny during the day (90F/32C) and cool in the evening (55F/13C). There are often thundershowers in the afternoon. Dress is casual. Be sure to bring sunglasses, sunscreen, and a hat with you. Hiking boots are also recommended.

For more information about Santa Fe and events taking place during your visit, please look at the city's web site at http://www.santafe.org.

Computer Notes

St. John's

The dorm rooms have both Ethernet and phone jacks. VOIP services such as Skype do not work well at St. John’s College due to limited bandwidth. Long distance phone cards are available for purchase at the bookstore.

IMPORTANT: You must bring any Ethernet cards, 10/100 BaseT Ethernet cables, adapters, etc. to connect your laptop to the local network in the dorms. Networking cables are not supplied. If your University back home requires the use of "Side Car" or other forms of security authentication software, you may not be able to log into your computer at home from the summer school. The St. John's College network is behind a NAT firewall, preventing some of these programs from working. As a result, if you have data back home you want to use, the safest thing is to bring it on an external drive or on your laptop.

INTERNET SECURITY ISSUES:

St. John's College has a NAT firewall installed, which limits the use of BitTorrent, and other peer to peer networking programs.

SFI

Workspaces have been assigned to REU students in the commons are of Pod C. If you require a computer or have special computing needs, please email Liz Martinez with details.

INTERNET SECURITY ISSUES:

All personal computers must be registered with SFI Computing before being allowed on the SFI Network. Computer account registration forms are available in person at the IT office.

Program End

August 12, 2017
8:30 A.M. to 10:00 A.M. CHECK-OUT
All dorm rooms must be vacated by 10:00 A.M. on August 12 Please return your key to the switchboard in the peterson student center. Lost keys or keys not turned in by 10:00 A.M. incur a $25 fee.

Should you have any questions about this material, feel free to contact Education at (505) 946-2724 or Education